Cuffley Industrial Heritage Society

Hertfordshire

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Hertfordshire


1. The Society shall be known as the Cuffley Industrial Heritage Society (the “Society”).

2. The object of the Society shall be to enable the people of Cuffley and surrounding area to pursue their interest in industrial heritage.

3. This Constitution shall have effect only when it is approved by, and can only be amended by, a majority of two thirds of members present at an Annual General Meeting (AGM) or Special General Meeting (SGM). Proposed amendments to the Constitution shall be notified in writing to the membership at least 7 days in advance of such general meeting.

4. An AGM of members shall be held within four months of the end of the financial year. Members shall be given at least 21 days notice of an AGM and may submit items for inclusion in the agenda by notifying the Secretary in writing at least 14 days in advance of the meeting. The presence at an AGM of at least 25% of members shall constitute a quorum.

5. The affairs of the Society shall be managed by a Committee comprising a Chairman, Secretary and Treasurer (the “Officers”) and up to three other committee members, all of whom shall be elected annually at the AGM. The presence of 3 members, including one officer, at a Committee meeting shall constitute a quorum.

6. Nominations for elections to the Committee shall be made in writing, with the agreement of the nominee, to an Officer at least seven days prior to an AGM. At the discretion of the Chairman, nominations may also be taken at the meeting. Retiring Committee members shall be eligible for re-election. The Committee may also co-opt members to the Committee as required.

7. The Society may have a President and up to 3 Vice Presidents, whose appointment shall be approved annually at an AGM. The Society may also agree at an AGM to the honorary membership to persons who have made an outstanding contribution to the Society.

8. An SGM may be called by the Committee or by 10 or more members. Notice of such SGM, stating its purpose, shall be given to members at least 14 days in advance of the meeting. An SGM shall have the same authority as an AGM. The presence at an SGM of at least 25% of members shall constitute a quorum.

9. The Committee shall submit a report together with independently examined annual accounts to members at each AGM.

10. The accounts of the Society shall be examined by a suitably qualified independent individual whose appointment shall be approved by the AGM. The Treasurer shall submit a financial report to each AGM.

11. The Society’s financial year shall run from 1st August to the 31st July.

12. The Society’s subscription rates shall be set and published by the Committee and changes ratified at the next AGM. The fee for visitors attending meetings shall be decided by the Committee.

13. All admissions to membership shall be made by the Committee which may, at its absolute discretion, refuse admission, but membership shall not be unreasonably withheld.

14. The costs of the Society shall be met from membership subscriptions and such other funds as the Society may acquire.

15. The subscriptions and all other assets acquired by the Society shall be vested in the officers of the Society as trustees on behalf of the members.

16. The Society may be dissolved by a resolution passed by a two-thirds majority of members attending an AGM or ASM.

17. In the event of dissolution, the assets of the Society shall be distributed as determined by an AGM or SGM.

18. A copy of the Constitution shall be given to every member of the Society.



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Cuffley Industrial Heritage Society

Constitution 2015

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